What data we hold
For an order to be entered, we need to create an account on our system. For this we process your name, address, email, telephone number and payment information. Your order history is stored on our servers for any customer service issues and sales analysis purposes.
If you make a complaint we will process your name, address, email, telephone number and information regarding the complaint.
How we use your personal data
References to the legal basis for the processing of your personal data (e.g.”(Basis: Art 6(f).)”) are a reference to the article of the General Data Protection Regulation. Each piece of personal data we process must have a legal basis.
If you purchase from us
In order to fulfil your order, we will need to process your data in order to get the goods delivered to you. We need to process payment details in order to fulfil the contract, but never retain payment information such as card details. We will retain your personal data, excluding payment information, for ten years for customer service purposes. This provides for the legal requirement from HMRC to hold transactional information for seven years.
(Basis: Art. 6(b): processing is necessary for the performance of a contract.)
We may use the logs from our servers to help with our company’s security as well as to look at visitor behaviour (e.g. which website pages get the most traffic or are the most popular).
(Basis: Art. 6(c): we have a legal obligation to protect the data of our clients and our staff. Art. 6(f): strategy planning is a legitimate activity for a business.)
Your data and transfers outside of the EEA
We do not transfer or process any data outside of the European Economic Area.
You have rights in respect of our processing of your personal data, which are:
If you want to exercise any of these rights, please contact us using the details at the end of this notice.
You also have the right to lodge a complaint about our processing with the UK’s Information Commissioner’s Office – www.ico.org.uk
As a prospective customer, we will not transfer your personal data to third parties at this stage except the following:
To pay suppliers and service providers payment details are stored on our secure online banking system.
We do not record phone calls.
This is the length of time that we will continue to process or store your personal data.
Data about prospective clients: retention for the duration of the enquiry, then one year in case you come back.
Data about clients: 10 year retention to cover potential customer service issues; seven years is the statutory retention for HRMC and accounting purposes.
When we dispose of your data it will be permanently deleted from our IT systems and any paper records cross shredded or incinerated.
We are ICO compliant
Contact us: Classic Carpets (Border Counties Ltd) T/A Wyvern Flooring
Premier Business Park
Tel: 01432 278873
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